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Travel and Events Administrative Assistant

Beck's Superior Hybrids
3 days ago
Full-time
On-site
Atlanta, Indiana, United States
Wedding & Event

This position is responsible for assisting in the promotion, coordination, and support of customer, dealer, and employee meetings and incentive trips. This is a full-time role with standard operating hours from 7:30 am – 5:00 pm. This position will work from Beck’s corporate office in Atlanta, IN (not a remote or partial remote position). 

As a member of the Beck’s Family of employees, all full-time employees are eligible for a generous benefits package:

  • Health benefits including two medical plan options and company HSA contributions, dental, vision, employer paid life/AD&D for you and your dependents, disability insurance, and access to an onsite Nurse Practitioner
  • 401k plan match & company sponsored pension plan and access to a Financial Advisor to help you manage your retirement savings 
  • Paid time off, Paid Holidays, Wellness Programs, & Corporate Discounts 
  • Company Christmas Party, Free Lunch, Two-Hundred Dollar Merchandise Allowance, & Much More

Responsibilities

  • Verify accuracy of received trip registrations via the Travel and Events database systems
  • Validate trip registration, qualification, and attendance
  • Ensure smooth registration processes by timely preparing registration materials
  • Help create and maintain event management software for multiple events and trips
  • Assist in the planning, organizing, and logistics of all Beck’s events
  • Assist in event and room scheduling via applicable software system 
  • Participate in Travel and Events projects
  • Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital)
  • Take part in the setup and tear down at events and field shows
  • Order, announce and distribute of appropriate gifts, memorials and flowers for customers, dealers and employees in honor of graduations, births and bereavements.
  • Help conduct Travel and Events training for new employees and dealers
  • Perform other related duties as may be required by the Travel and Events Manager

 Job Requirements

Education and training:

  • Training in customer service, event planning, or other related field is encouraged

  • Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy

Technical Requirements:

  • Basic computer and current software skills
  • Strong organizational skills
  • Excel in providing meaningful customer service over the phone

Experience:

  • Minimum three (3) years’ experience in support role

  • Previous experience demonstrating organizational skills

Characteristics for Success:

  • Commitment to the mission of Beck’s Hybrids, specifically, to provide our customers with the best service

  • Excellent interpersonal skills and a collaborative teamwork style

  • A demonstrated commitment to high professional ethical standards

  • Ability to look at situations from several points of view Positive attitude

  • Demonstrates the Attitudes and Actions of Beck’s Hybrids:

    • Integrity
    • Innovation
    • Passion
    • Adaptability
    • Teamwork
    • Commitment
  • Ability to exercise judgement

** In an effort to provide a safer, drug-free workplace for employees, all full-time applicants to whom offers of employment are made must submit to a drug test and background check, subject to applicable local, state, or federal laws or regulations. Employment at Beck's is contingent upon passing these pre-employment screenings.