Overview
Luxe Bites is seeking a reliable and detail focused Event Coordinator to execute on site event setups. This role is responsible for transforming prepared food from our kitchen into a finished grazing display at the client’s venue. The position requires practical organisation, punctuality, and composure under time pressure.
You are not cooking. You are executing presentation.
Core Responsibilities
- Arrive on time at venues and communicate with the kitchen team before departure
- Transport pre prepared food safely from the kitchen to the event location
- Assemble grazing tables using prepared items according to Luxe Bites standards
- Style tables using boards, risers, linens, props, florals, and signage
- Maintain consistency with brand presentation and cleanliness
- Adjust layout depending on table size, guest count, and environment
- Coordinate with venue staff when necessary
- Keep food safe and presentable during service period
- Pack down setup and return all equipment after the event
- Report damages, shortages, or client concerns immediately
Requirements
- Valid driver’s licence and reliable vehicle
- Ability to lift up to 40 lbs and stand for extended periods
- Strong attention to detail and visual awareness
- Calm and solution oriented mindset
- Ability to follow visual standards and instructions precisely
- Comfortable working independently at event locations
Preferred Qualities
- Background in catering, hospitality, events, or visual merchandising
- Basic understanding of food safety and hygiene
- An organised individual who values preparation over improvisation
- Someone who takes ownership of outcomes, not excuses
Compensation
- $25 per hour
- Mileage reimbursement for travel to and from events
- Flexible scheduling based on event calendar