Wedding and Social Events Coordinator

Position: Wedding and Social Events Coordinator

Department: Events

Supervisor: Wedding and Social Events Manager, Director of Events and Communications

Summary of Responsibilities: 

The Wedding and Social Events Coordinator provides essential logistical and administrative support to the Events team. This role is a key 'boots-on-the-ground' presence, ensuring every wedding and social function is executed to Fiddler’s Elbow’s high standards of excellence.

Our Mission:  

At Fiddler’s Elbow, our mission is not only to “Enhance the lives of our Members & Guests with WOW moments they can’t live without,” but to also enhance and enrich the lives of our Fiddler’s Family members.  

Essential Functions:

• Assistin planning and coordination of events
• Create table menus, tablenumbersand signs for events
• Build wedding brochures
• Receive items dropped off for events
• File event records
• Create and managefloor plansfor events
• Be actively involvedateventsincludingsetup of décor, serving event guests,assistfront of the house and back of the house staff throughout events
• Ensure proper storage of weddingeventinventory, décor, and personal items
• Assistinweddingtastings,weddingrehearsalsanddinners
• Assistinroomsetup for indoor and outdoorceremonies
• Maintain the visual integrity of event spaces, ensuring all décor, signage, and floral arrangements are perfectly placed according to the BEO (Banquet Event Order)
• Assistwith running fundraisers, corporateeventsand private events
• Assistwith otherclubfunctions as needed
• Will be working weekends, latenightsand holidays
• Communicate with theculinarydepartment on all events

Required Education/Experience:

• High School Diploma or equivalent required 
• A degree or current enrollment in Hospitality Management, Event Planning, or a related field is a strong plus
• Minimum of 6–12 months of experience in a high-volume hospitality environment (country club, luxury hotel, or event venue)

Required Qualifications:

• A sharp eye for "the little things",from perfectly aligned table menus to the precise placement of ceremony chairs
• The ability to think on your feet and remain calm under pressure during fast-paced live events
• A true team-player mindset; willing toassistboth "Front of House" (service) and "Back of House" (culinary/setup) to ensure an event’s success
• Ability to manage multiple administrative tasks (filing, floor plans, brochures) while staying on top of a demanding event schedule
• Mustpossessprofessional verbal and written communication skills to effectively interact with a sophisticated membership and guest base
• Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) 
• Mustpossessthe ability to work effectively under pressure andmaintainexcellent service standards
• Must have excellent listening skills and an eagerness to provide excellent service

Physical Requirements:

• Ability to stand and walk for extended periods (8–10+ hours) during large-scale weddings and social functions
• Frequent bending, stooping, reaching, and wiping toassistwith event setup and "room turns"
• Capability to safely lift and move event-related items, décor, or small furniture weighing up to 30 lbs.
• Comfort working in various environments, including climate-controlled indoor ballrooms and outdoor ceremony sites in varying weather conditions
• Combination of sitting in office environment and working events
• Ability to handle many tasks at once

Working Conditions:

• This is not a 9-to-5 role. Must be available for a flexible schedule including late nights, weekends, and holidays (when most social events occur)
• High-energy hospitality setting with exposure to kitchen heat and outdoor elements
• Must be able to work indoor and outdoor environments

Safety Hazards:

• General food and beverage environment with some exposure to heat from cooking areas

Classification: 

• FLSANon-exempt
• Full Time

Why join the Fiddler’s Family?

Benefits for ALL staff members:     

• Competitive pay     
• 2 days off per week (weather dependent)       
• Career advancement opportunities within our Club Development and Continuing Education      
• Golf, Paddle/Tennis, and Fitness Privileges     
• Paid Sick Leave     
• PLUM Benefits      
• Annual Summer and Holiday staff events      
• 401(k) Plan, eligibility after 1 year of employment      

Benefits for Full Time Staff Members also include:      

• Comprehensive healthcare, dental and vision package      
• Flexible Spending & Dependent Care Accounts      
• Paid Time Off (Vacation and Holiday)      
• Life insurance